Instructions for Authors

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General Information

The Getty Research Journal publishes articles of up to 5,000 words and 8 illustrations; and shorter notices highlighting new acquisitions or discoveries in the Getty’s collections, of up to 2,000 words and 5 illustrations. All word counts include endnotes.
The Getty Research Journal is published annually in February. Submissions are reviewed on a rolling basis. Submissions received by January 1 will be considered for the following year’s issue, but issues often fill up before then. Authors should submit their essays by November 1 to ensure consideration for the earliest available issue.
A complete submission consists of four parts: the article, an abstract (no more than 150 words), a list of captions, and all illustrations. Submissions must be sent through the University of Chicago Press’s Editorial Manager (EM) system. Low-resolution or study images are sufficient at the time of submission; the author must submit high-resolution images and permission to reproduce images upon acceptance.
Because the Getty Research Journal uses a double-blind review process, articles must not contain any first-person references, acknowledgments, or information that might identify the author to a reviewer. If an article is accepted, these can be added later.
The Getty Research Journal follows the Chicago Manual of Style, 16th edition, including full authors’ and publishers’ names. Further detailed information is given below.

Authors are responsible for the accuracy of all information, including dates and citations, which should be verified before the manuscript is submitted. All quotations in the text and notes must be free of error.

Text Conventions

Prepare all text in Microsoft Word using embedded endnotes. Double-space and use Times New Roman 12-pt. font throughout. For foreign scripts (Greek, Hebrew, Arabic), be sure to use a Unicode font.


Captions for all illustrations should be listed at the end of the main text, before the endnotes.


In the main text, excerpts in foreign languages should be rendered in English translation or paraphrased, with the original language given in the notes.


Italics should be used for titles of books and periodicals, unfamiliar terms, and short phrases in a foreign language. For questions about whether a word should be italicized, please consult Merriam-Webster’s Collegiate Dictionary, 11th edition; in general, if a word appears in Merriam-Webster’s, it does not require italics.


Follow American spelling (medieval, not mediaeval; facade, not façade).


When referring to illustrations, use fig. or figs. inside parentheses (e.g., fig. 1, figs. 2–4). All images must be called out in the main text.


Place any acknowledgments before the first endnote with no asterisk or number. Do not provide acknowledgments at the time of submission.


Notes should be numbered sequentially in the text with superscript numbers placed after the punctuation at the end of a sentence. Please use the conventions of the Chicago Manual of Style, 16th edition. For sample citations, see the Chicago Manual of Style Quick Citation Guide.
Spell out an author’s first name; do not use an initial unless the author is commonly known by initials, e.g., T. S. Eliot.
Give facts of publication: city, publisher’s name, and date of publication.
After giving a full citation, shorten subsequent citations to the author’s last name, shortened title, and page citation; for example, Huizinga, The Waning, 57–65.
Do not use the following abbreviations: eadem, ff., ibid., idem, loc. cit., op. cit.

Do not abbreviate titles of periodicals or series.


Captions tend to take one of two forms: tombstone or descriptive.
Line 1: Fig. [no.]. Full name of maker (nationality, life dates).
Line 2: Title, date, medium, dimensions (height x width x depth) [if bound in a book, omit date, medium, and dimensions].
Line 3: City, Institution, Inventory or Accession Number [or] From Author, Title of Book (City: Publisher, Year), page.
Line 4: [Permissions and copyright information—usually dictated by the rights holder].
Line 1: Fig. [no.]. Description of what is being illustrated, including location and date where relevant.
Line 2: Permissions and copyright information—usually dictated by the rights holder].
In addition:
If information such as nationality, life dates, medium, dimensions, and location is either unknown or TK (to come), indicate this.
When the maker is unknown in a tombstone, the title moves to Line 1, and the remaining information moves up to Lines 2 and 3.
Give institutions in original language: “Musée du Louvre” not “Louvre Museum.”
Give titles of artworks in English unless the foreign-language title is inscribed on the work itself or the work is widely known by its foreign-language title alone.
For artists’ nationalities and life dates, please consult the Getty Union List of Artist Names.

When illustrating materials from large archival collections, please include box and folder numbers (or other such locators) after the accession number as appropriate.