Guidelines for Submission of Manuscripts

General Information

The Getty Research Journal is a refereed journal that showcases scholarship related to the Getty Research Institute and other programs of the J. Paul Getty Trust. The journal welcomes submissions that relate to the archival and rare book holdings of the Getty Research Institute or the collections of the J. Paul Getty Museum, or that bear upon the annual research themes or projects of the Research Institute or the Getty Villa. The journal is interested in publishing the work of emerging authors, and seeks to foster an environment of collaborative scholarship among art historians, museum curators, and conservators.

 

The Getty Research Journal publishes two types of articles:

  • Critical research essays of up to 4,000 words (including endnotes);
  • Short texts of up to 1,500 words (including endnotes) highlighting new acquisitions or noting discoveries in the special collections.

 

Articles must be original, previously unpublished, and not under consideration for publication elsewhere.

 

Articles are not remunerated, and obtaining and paying for reproducible art and image permissions are the responsibility of individual contributors.

 

Please send submissions as email attachments to: GRJSubmissions@getty.edu

SUBMISSION GUIDELINES

  • Prepare all text in Microsoft Word. Double-space all text.
  • Include a cover page with the following: title, author name and contact, abstract (150–200 words).
  • This should be followed by the main article text, image captions, and endnotes. Do not identify the author anywhere except on the cover sheet.
  • Paginate the article.
  • Do not use headers and footers.
  • Use embedded endnotes (not footnotes), formatted according to the Chicago Manual of Style, 16th edition. Endnotes should not be discursive. They are intended as reference and should be kept to the minimum.

ILLUSTRATIONS

  • Articles of 4,000 words may carry up to 8 illustrations.
  • Articles of 1,500 words may carry up to 5 illustrations.
  • There is no guarantee that all images will be published. The editor reserves the right to reduce the number of illustrations where necessary.
  • Do not embed illustrations in the running text. Please send low-resolution jpeg files separately.
  • Although low-resolution images are satisfactory for initial submission, the author will need to supply all original high-resolution (300 dpi or above) reproducible art and permissions to reproduce promptly upon acceptance of the article for publication.
  • It is the author's responsibility to obtain permissions and to pay all reproduction fees. Please begin acquiring images and clearing rights as soon as your article has been accepted. Delays affect the print schedules, and images will be dropped if permissions are not secured on time.
  • The journal will order and pay for reproducible art of any items owned by the Getty Research Institute or J. Paul Getty Museum. The author is still responsible for clearing any and all third-party rights for all images.

EDITORIAL PROCESS

Longer articles: The Getty Research Journal operates a double-blind system of peer group review, and each article is subject to two reviews. If there is disagreement, a third review may be conducted. Articles may be accepted conditional upon appropriate revisions and may be subject to further review before being accepted for publication. An accepted article may not appear in the immediately subsequent issue of the journal, at the discretion of the editor.


Shorter articles: These will be reviewed by the managing editor and editorial board, who may require revisions before the piece is accepted for publication.

 

Once a manuscript is accepted for publication, the author must quickly supply all original reproducible art and related permissions.

 

Once the author has signed a letter of agreement allowing the Getty Research Journal to publish the essay, the editing and production process takes at least six months. After the manuscript is accepted, it is forwarded to the manuscript editor, who will conform the manuscript to the Getty Research Journal’s house style. The author will review the copyedited manuscript. The author will also be asked to proofread the page proofs of the article and agrees to do so promptly.

PREPARING FINAL MANUSCRIPT

For general questions of style, use The Chicago Manual of Style, 16th ed. (Chicago: Univ. of Chicago Press, 2010). For spelling, refer to Merriam-Webster's Collegiate Dictionary, 11th edition.

Text

Double-space ALL copy: text, quotations, endnotes, captions, and author's biographical statement. Set the page size of the document as “US Letter.” Do not justify the right-hand margin. Use italic type for words to be set in italics. Do not use boldface, centering, or other sizes or styles of font.

Endnotes

Notes should be numbered consecutively and submitted as endnotes, not footnotes. Do not use smaller type for notes. For periodical citations, include volume, issue number, and year of the issue. Endnote numbers in the text
should use superscript figures placed after punctuation.


All references to publications and the like should appear in full form (including place of publication and publisher) only once. Subsequent appearances should use a short form: surname of author, short title, and page reference; do not use “ibid.” or “op. cit.” (Consult The Chicago Manual of Style, 16th ed., 14.24–28, for details on short forms.) Avoid “ff.” and “passim”; instead give a specific page range. For more guidance on the preparation of endnotes, please consult The Chicago Manual of Style, 16th ed., especially chapter 14.

Quotations

Quotations must be absolutely accurate and carefully transcribed. An ellipsis (three spaced dots) indicates words dropped within a sentence. A period and three spaced dots indicate a deletion between sentences.

 

Unless governed by fair use, authors must obtain permission to quote published or unpublished material under copyright. For guidance on fair use standards, feel free to contact us.

 

Foreign-language quotations in both text and notes should be translated into English, unless the significance of the quotation will be lost. The original text may be included in a note if it is unpublished, difficult to access, or of special relevance to the article. Brackets in quoted material indicate author's interpolation.

Captions

Captions should be numbered consecutively. Primary figure call outs should appear where the work is discussed—not necessarily on first mention. The Getty Research Journal includes full caption information, whenever available and appropriate, in the following order:
 

  • Figure number
  • Artist (Nationality, Life Dates)
  • Title (in italics), date, medium (on support, if applicable), dimensions in centimeters (h. x w. x d.) followed by dimensions in inches (1 in. = 2.54 cm)
  • City of collection (if applicable) and name of collection (if applicable)
  • Other collection information such as “gift of . . .,” accession number, etc.
  • Copyright or credit-line information regarding both the photograph and the artwork. Captions should include all elements specified in the letter(s) of permission from the rights holder, institution, and/or photographer, although the Getty Research Journal reserves the right to edit these to conform to its style.

Sample Captions

Fig. 1. Jusepe de Ribera (Spanish, 1591–1652). A Philosopher, ca. 1630–35, oil   on canvas, 125 x 92 cm (49 1/4 x 36 1/4 in.). Los Angeles, J. Paul Getty Museum (2001.26)

 

Fig. 2. Portrait of Angelo Rognoni, ca. 1916. © Eredi Rognoni, Italy. Photographer unknown

 

Fig. 3. Angelo Rognoni (Italian, 1896–1957). “Fabbrica + Treno,” 1916, black ink on paper, 28 x 19 cm (11 1/8 x 7 1/2 in.). Los Angeles, Getty Research Institute (850150). © Eredi Rognoni, Italy

 

Fig. 4. Alfred Schmela in front of Point (1959), a painting in Kenneth Noland’s Target series, Galerie Schmela, Luegplatz, Düsseldorf, 1963. Los Angeles, Getty Research Institute (2007.M.17). Art © Kenneth Noland. Photo: Adolf Clemens

 

Fig. 5. Invitation to Christo’s exhibition Packages, showing a tarpaulin-wrapped building. Los Angeles, Getty Research Institute (2007.M.17). Art © Christo

 

Fig. 6. Installation view of the exhibition Weiss-Weiss at Galerie Schmela, Hunsrückenstrasse, Düsseldorf, 1966, showing a canvas from Lucio Fontana’s Concetto Spaziale Attese series. Los Angeles, Getty Research Institute (2007.M.17). Art © 2008 Artists Rights Society (ARS), New York/SIAE, Rome. Photo: © Bernd Becher. Courtesy Hilla Becher

Credit Lines

Captions in the Getty Research Journal must distinguish clearly between a copyright in an artwork and a copyright in a photograph of an artwork (where the artwork may or may not be in copyright). A copyright notice and/or the © symbol should only be included when requested by a lender or rights holder, and must indicate clearly whether the copyright being asserted is in the underlying artwork or in the photograph of it. The author should always use the exact language requested by the lender of a photograph and/or by the rights holder who is granting permission.

Diagrams, Charts, and Line Images

These images cannot be incorporated into text; each must be treated as a figure. Original diagrams, photographs of diagrams copied from books, and very sharp enlarged photocopies may all be acceptable. (Remember that you will
need written permission from the copyright holder to reproduce these, unless the work is in the public domain.) Any markings, such as i.d. letters or numbers, labels, keys, or other text added to a diagram or map must be supplied in type, not handwritten. If the image requires longer text labels, the author is responsible for supplying a final image (usually in digital format). The Getty Research Journal cannot create or insert such data into images.