Editorial Manager Submission Guidelines
Editorial Manager (EM) is a straightforward system that takes you through the submission process step-by-step. We provide these additional instructions to guide you in case you should feel uncertain about any step in the process. Depending on your technological comfort level, you may or may not need to consult these instructions.
2. Click “LOGIN” at the left.
3. Click “Register Now” (at the bottom) to set up your account. Enter the information and click “Continue.” This will be your permanent account for Gesta, which you will use as either an author or a reviewer.
If you already have a User name and Password, enter them here.
Click on a button to login for the “author” function (unless you need to login as a “reviewer”).
4. In the Author Main Menu, under New Submissions, click “Submit New Manuscript.”
5. Click on the dropdown menu “Choose Article Type” and select “Article” (unless you are submitting a shorter “Encounter” piece). Click “Next.”
6. Enter the full title and a short title (if your full title is longer than 10 words). Click “Next.”
7. Most articles are submitted by a single author. If this is the case, simply click “Next.”
8. Enter into the text box an abstract of fewer than 250 words. You may type directly into the text box or cut and paste from a preexisting document.
9. Select Classifications. You are not required to do this, but it will be very helpful to the editors and the International Center for Medieval Art if you would select keywords that represent your article. When you click “Select Classifications” a new screen will pop up. Click on six terms from the alphabetical list on the left and “Add” them to the field on the right. Click “Submit” at the top or bottom of the screen. If you do not find an appropriate classification on the list, you will have an opportunity on the following “Comments” screen to suggest words for the system.
Confirm your Classifications and click “Next.” If you want to change your Classifications, click “Select Classifications” and repeat the process.
10. Use the text box to send any comments or questions to the editors (this is not required). This is where you can suggest classification terms. Doing so will help make this a better tool for all users. When you are finished, whether or not you add any text, Click “Next.”
11. This screen allows you to enter the name and e-mail of a person you feel should not review your submission. You need to give a brief reason. Although the editors will be sensitive to an author’s request, they reserve the right to send your submission to someone you oppose as a reviewer. When you have entered the information, you may either add another name you oppose (“Add Reviewer”) or continue by clicking “Next.”
12. You must “Choose [a] Region,” indicating the country from which you are sending your manuscript. This is for internal statistical purposes only. Click “Next.”
13. Attaching Files.
In the middle of the screen there is a dropdown “Item” button with three choices. First leave it on the default “Manuscript” setting to upload your article. Then click below on “Choose File” to search your computer to select the appropriate file. This file must be in MS Word or another word-processing format, NOT PDF. Once you have done so, click “Attach This File.” A small window with red and blue bars will appear to indicate that the file is uploading to the system.
When that is finished, you must repeat the process to upload your List of Captions.
Then return to the dropdown “Item” menu and click on “Figure.” Choose the figure file (.tiff or .jpg), and attach it (please make sure the original image files are given file names like “Figure 1”). Depending on the size of the file, it may take several minutes to upload. Be patient! Repeat the process with each figure. Then, in the Description field at the bottom of the screen (note that you will have to scroll down for this), give each figure the corresponding number (e.g., “Figure 1”). The numbers you give here will determine the order in which the figures appear in the PDF generated by the system (this is what the reviewers will read, so your figure numbers should correspond to what you indicate in the body of your article). Note that the “Order” column at the left refers to internal instructions, not to the Fig. numbers. When you are ready, click “Next.”
14. You can move files around in the screen called “Attach Files Order,” but this should not be necessary. Click “Next.”
15. A “Summary” screen allows you to review the number (and type) of files you have uploaded. If everything appears correct, click “Build PDF for my Approval.” This will generate a PDF that you will see; this will also be the document used by the editors.
16. A screen called “Please Note” will tell you that your PDF is being built and provide further (mostly unimportant) information. Click on the link highlighted in blue: “Submissions Waiting for Author’s Approval.” This will take you to the next screen.
17. The next screen will refresh itself every minute or so; don’t be alarmed when it flashes. In the left-hand column of the big dark band in the middle of the screen is the word “Action.” It has a small + button on the left. Click this + to expand the “Action Links.” You should “View Submission” to make sure that all is as you want it to be. Clicking this button will download and open a PDF.
[If you wish to change something, click “Edit Submission” to start the process again. This will take you back to the beginning of the New Submission menu. You do not need to run through each step again but can go right to the action you want (e.g., “Submit Abstract” to change that, or “Attach Files” to add another figure). Once you have edited your submission, you need to “Build PDF for my Approval” again by going through the “Attach Files” screen at the bottom of the left-hand column. Click “Next” as needed and build the PDF again. Then click “Submissions Waiting for Author’s Approval.”]
When you are satisfied with your PDF, click “Approve Submission” (a link on the left) and then “OK.”
18. Congratulations! Your article has been submitted to Gesta. Explore the system or logout (under “GESTA” at the top left). You will receive an automatically generated confirmation message.